A video and audio conferencing system allow you to establish communication with your customers and clients. Distance won’t matter if you have such a system in place. Therefore, it is simple to access a video conference from your laptop. Only you need to download a video conferencing app and select the embedded webcam or microphone that you want to use. Finally, you can connect to your virtual meeting room and make the necessary discussions.

A video and audio conferencing system not only facilitate business meetings but also keeps an eye on your organization. Hence, if you install CCTV cameras at different locations, then you can monitor your organization’s activities through the video and audio conferencing system.

Major CCTV Brands You Can Get in the Market:

  • Hikvision
  • Dahua
  • Samsung
  • Panasonic
  • Honeywell
  • CP Plus
  • Bosch
  • Axis
  • Commax
  • Grandstream

Video and Audio Conferencing System Setup for Productive Business Meetings:

We have highlighted the installation of video and audio conferencing system for professional business meetings. The evolution of cloud-based video conferencing has made it incredibly simple to spin up the video conferencing room within a few minutes. Therefore, go through the steps and get your work done without using professional assistance.

Step 1: Connected TV or Multiple Displays

The size of the conference room can differ from one organization to another. Thus, ensure that the TV or displays get connected to your audio and video conferencing system that matches the size of your conference room. Then, consider the benefits of 4K displays while choosing a video conferencing screen. Moreover, the dual-display will provide a dedicated presentation space for you. As per the general rule of thumb, the bigger the room, the bigger will be the display.

Step 2: Video Conferencing System

A video conferencing system receives encrypted video information and decodes it as a live video on the display. Just similar to a webcam, a video conferencing system utilizes the processing power of your laptop. Thus, ensure that the processing power of your laptop is working properly.

However, a video and audio conferencing system are more than a webcam. They serve as all-in-one systems for meeting rooms where they are installed. Also, make sure that the video conferencing system you will afford is purposely built for your business meeting room. Moreover, their purpose is to capture and transmit 4K video feeds over the cloud service network.

Step 3: Conference Phone

If you want a dedicated user interface for navigating your directory, then a touchscreen conference phone is ideal for you. Apart from controlling your business directory, you can easily launch calls and control the camera pan/tilt/zoom options. Conference phones built for video conferencing allows echo cancellation and automatic noise reduction. Thus, participants in your business conference will get crystal clear audio.

Step 4: Choose Components

After making the above arrangements, choose a computer or laptop that has a built-in HDMI port. This port will then let you display the output on a big screen. A dedicated gigabit or fast ethernet are basic requirements for setting up a video and audio conferencing system. An ethernet connection is preferable over a wireless connection for a stable teleconferencing use. Hence, get the right cable for connecting an external microphone and speakers to your computer. Besides this, get a wireless keyboard and mouse for maximum flexibility.

Step 5: Setup Video and Audio

The choice of video and audio input devices determine the quality of your virtual conference experience. Next, arrange for a good quality external USB webcam within your budget. An external USB webcam offers more flexibility and control on your broadcasted video feed. So, do not use the built-in video camera of your device.

Now, install the latest web browser on your computer or laptop. Then, log in to your web client and WebMeeting. In case you are prompted for any microphone and camera permissions, then approve it. Next, create a quick meeting test to ensure that the audio and video are working correctly.

Step 6: Start Your Conference

Once you have the audio and video conferencing system in place, start your business conference. Then, you will only need the credentials of your organizer login. If you want, then create a new conference on your video conference system and send invitations to people. Once they accept your invitation, conduct the meeting and serve your purpose.

Finishing up…

Meetings are important for making decisions about your company. A decision requires the involvement of the concerned persons. It might not be possible for everyone to be physically present for the meeting. Here comes the role of the video and audio conferencing system. It helps to connect people staying far away from each other. Moreover, we have tried to make the video and audio conferencing setup as simple as possible. If you find it tricky to do by yourself, then reach professional support. Make sure that the network bandwidth can support your conferencing system and fit within your budget.